Takeover of goods
The efficient and precise receipt of goods is a crucial step in logistics that has a significant influence on the smooth processes of a warehouse. The acceptance of goods involves various steps, including physical receipt of the goods, checking for compliance with the accompanying documents (such as delivery notes or invoices), recording relevant information such as quantity and condition of the goods, as well as storage of the products in a suitable storage location.
When goods are received, the delivered items are compared with the expected order items. The items are posted on Colli and then stored from the goods receipt gate to the corresponding storage area with drive orders.
Prerequisites
Goods receipt order: For the correct posting of the goods receipt, one or more goods receipt orders must be available for all items. Typically, these were automatically imported from a leading IT system. See also Goods Receipt Orders.
Goods receipt notification: There must be an open notification where the expected order lines and quantities have been entered. See also Aviso.
You can perform the goods takeover in both the web app and the mobile app.
Tip
Depending on the use case, the web app or the mobile app is to be preferred. If you are working with a mobile picking trolley with a PC and a label printer installed, the web app is recommended. If you prefer to work remotely due to the structural conditions, we recommend the mobile app.
See also Goods Acceptance - Mobile App.
Goods Acceptance - Web App
Goods Takeover - Process
Select the Advice for which you want to carry out the goods transfer.
Scan the item number of the packages. Optionally, you can click on the corresponding line in the list of items.
If the item requires the entry of batch numbers, best-before date, etc., enter these data in the appropriate fields. Often, this data is contained in the GS1 barcode and is therefore automatically transferred to the respective fields during scanning.
In the Transfer Quantity field, enter the number of items in the system unit. Alternatively, you can also enter the number of a higher-level packaging unit, and the system will automatically convert the transfer quantity.
In the Colli to be created area, define how the transferred quantity is to be distributed to individual colli (load carriers). In the Collian Number field, specify the number of Collis to which the transfer quantity is to be distributed. For example, if you take 10 pieces and enter 2 for colli number, 2 pallets will be created, each with 5 pieces of the item. In the Results Preview at the bottom right, you can see the number of collis and the number of takeovers posted on them.
Then enter the loading equipment, as well as the dimensions and weight of the colli to be created.
Optionally, scan the number of a parent colli. For example, the 5 cartons to be created are posted to a Euro pallet.
In the field, enter the number of item labels you want to print and click on the Apply action. If you don't need item labels, set the value to 0.
Repeat the process for all delivered items.
Complete the transfer of goods, see Complete Goods Receipt.
Options
Compress collie: If you enable this option, the collo number field will become inactive and a new number will automatically be drawn from the number range for each colli to be created. The collis are booked to the Superior Collo No.. Example: If the transfer quantity is 10 pieces spread over 2 boxes, 2 new colli numbers are drawn for the 2 boxes with 5 pieces each and posted to a higher-level Euro pallet.
Remember collo data: By default, the collo data will be reset after transferring. To continue using the collo data, enable this option. When the collo is finished, click the Collo End action to complete the collo and start a new collo.
Stop Collo Printing: Enable this action to prevent Kollo labels from being printed.
Open Positions
By selecting the notification, the list Open Positions is updated on the right. In this list you can see the progress of the goods takeover. You can filter this list and show either all positions, the open, the finished, or the ones with differences. Items that have been fully taken over are highlighted in green.
With the action Goods Transfer Protocol in the list action bar, you open a dialog that shows you the goods transfer protocol for the selected item line. See also Goods Acceptance Protocol.
Result Preview
At the bottom right, the result preview is displayed. Here, after entering the transfer quantity of an article, you can see the number of collis and the amount of copies posted to them, which is created when you click on the Apply action.
Correct Goods Transfer
If you have added too many or incorrect items during the transfer, you can correct the incorrect transfer with a minus posting.
Repeat the steps of Goods Acquisition. In the 4th step, enter the desired correction quantity with a minus. If the entire item has been copied incorrectly, post the entire quantity of the wrong item with minus and then execute the correct transfer posting.
Complete Goods Transfer
To complete the goods transfer, click on the Complete Goods Transfer action.
As a result, the notification will be updated to the status 
Goods transfer completed. No further transfer of goods can be carried out.
After the goods transfer has been completed, various processes are triggered depending on the configuration:
- If the client config AvisoStatusGRCTriggerStatusAVC is set, the alert will be completed at the same time (status
Notification completed). - After completion of the notification, the data transfer to the leading IT system takes place.